Event Coordinator Apply for this Career

Job Code Event Coordinator
Operation Location Wendell, NC
Primary Function

KIOTI is searching for a detail oriented and proactive Event Coordinator to build unforgettable event experiences to support our brand. Events such as, an annual conference with 600+ attendees to smaller corporate events and open houses. This position will be responsible for every part of event preparation and execution, such as but not limited to, vetting venues, agenda development, vendor management, setting and tracking event budgets, contract negotiations, coordinating menus, hotel accommodations, event registration, staffing coordination, promotional materials and event logistics. We are looking for someone who can not only execute events but understands the importance of building engagement through marketing techniques. This position will work with interdisciplinary teams across our business to develop an integrated approach on how we present ourselves at corporate events.

Duties and Responsibilities

• Negotiate and execute vendor contracts, including hotel room block contracts.
• Coordinating menus and banquet event orders (BEO).
• Establishing and maintaining event budgets.
• Develop event agendas and itineraries.
• Maintaining event registrations & hotel reservations.
• Obtaining executive approval on various aspects of events including budgets, objectives and goals.
• Create event execution plans and evaluate results against goals.
• Engage multi-disciplinary team on relevant topics to support events.
• Staffing coordination including assigning duties and scheduling.
• Booking entertainment and guest speakers to create energy and excitement during events.
• Manage multiple efforts simultaneously.
• Strong track record of event coordination and event metrics reporting.
• Exceptional project management and interpersonal skills.
• Ability to handle multiple assignments simultaneously and adapts quickly to rapidly changing priorities.
• Effectively balance strategic thinking and execution in a fast-paced environment.
• Strong written and verbal communication skills.

Educational and or Experience Requirements

• BS/BA in marketing, communications or related field.
• 5+ years of experience in event marketing.
• Proficiency in Microsoft Office (including Word, PowerPoint, Excel, Project, Outlook).
• Proficiency with registration Software (EventBrite/Cvent).
• Experience with Dynamics CRM is desirable.
• Ability to travel 10% of the time.
• Ability to lift up to 50 lbs.