| Primary Function |
We are in search of an experienced generalist, who is ready to create new processes and enjoys doing so with a multicultural team. This person needs to be trustworthy / creditable and should be the “go to person” in the office upon Management's absence. This position will be working at the Hamburg, Germany office.
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| Duties and Responsibilities |
• General support in all ongoing projects
• Manage office supplies and travel expense reports
• Handling incoming dealer and customer inquiries
• Order intake and processing with Rotterdam team
• Communicate order confirmations / proforma invoices to dealers
• Communicate shipments / logistics to dealers (organization of shipments will be done in Rotterdam)
• Support the invoicing department in creating and communicating invoices to dealers
• Supporting sales team in account receivable management
• Support of creation of sales reports
• Support the marketing team, especially around exhibitions / road shows, etc.
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| Educational and or Experience Requirements |
• 5+ years of professional experience in business administration
• Bachelor’s degree preferred, high school diploma required
• Travel on occasion
• Fluent in both English and German languages
• Strong communication, decision-making, time management, and problem solving skills
• Excellent verbal/written communication skills as well as strong interpersonal skills and relationship building
• Questioning and feedback skills, customer service orientation with commitment to quality, responsibility, high work standards and initiatives
• Computer competence and the ability to use software effectively
• Ability to prioritize and organize workflow
• Ability to ask the right questions to understand true business needs
• Manage multiple priorities in a fast-paced environment so company efficiency and productivity standards are met
• Knowledge with the following computer applications: Microsoft Word, Excel, Outlook. Solomon, CRM and other applications are plus
• Strong collaboration skills and ability to work across all departments and levels
• Proven record of accomplishment in successfully meeting deadlines while handling multiple projects
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